Choose the Right Vendor
Making the right decision when it comes to choosing a vendor can be critical not only to ensure you obtain the best-performing and most easily useable product, but also to assure compliance with accessibility regulations which in turn reduces legal risk. Making the wrong choice can turn out to be costly, time-consuming, and unproductive while needlessly adding to project delivery timelines.
Understand and Agree to the Contract
Be sure to include the necessary UCSF approved clauses in your contracts, but more importantly - personally make sure your vendor understands, agrees to and is able to fulfill them. You, your team and vendor all need to understand and agree to deliver the requirements set out in:
- About the University of California's Information Technology Accessibility Policy (links to official policy and FAQs)
- University of California Official UC Information Technology Accessibility Policy IMT-1300 (PDF)
- University of California Guidelines for Purchasing Accessible IT Products or Services
- University of California Terms and Conditions of Purchase (See Article 6.D for accessibility requirements)
- VPAT (Voluntary product accessibility template) information for vendors from UCOP
- ACR (Accessibility Conformance Report) is a completed VPAT
Once everyone understands and agrees, follow through to ensure your vendor delivers a product that meets your accessibility requirements.
Remember: addressing issues early in the design process saves a lot of time. Product accessibility is not simply a box you check off nor is accessibility something that can be fixed or jerry-rigged at the end of the project without a lot of time and effort.
Yes, You Have To
Because UCSF is a “public accommodation” under the Americans with Disabilities Act and receives federal funds, we need to comply with federal guidelines that require web accessibility as well as the University IT Accessibility Policy.